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Associations User Guide

1. Introduction to Associations

The Associations section allows you to create a group calendar that displays the availability of all members within an association on a single page. This feature enables different Reservation Key accounts to connect and share their availability.

1.1. Purpose

Associations are designed for groups like bed and breakfast associations, where members can easily view each other’s availability. This is particularly useful for checking availability at other member properties when one is fully booked, facilitating guest referrals.

1.2. Joining or Creating

You have two main options:

  • Click “Create New Association” to start a new association.
  • Click “Join Existing Association” to become a member of an association that has already been set up.

2. Creating a New Association

When creating a new association, you will need to fill in the following details:

2.1. Membership Code

This unique code will link the rooms and units you select to the group availability calendar. You will share this code with other members who wish to join your association.

2.2. Association Name

Enter the name of your association.

2.3. Title

Provide a title for the association calendar page.

2.4. URL

Enter the website address for your association. Clicking on the association name may link to this URL.

2.5. Embed Quick Link to Weekly Calendar

Code is provided that you can use to embed a direct link to the association’s weekly calendar on your website or other platforms. The code will be similar to:

<a href="[ASSOCIATION_WEEKLY_CALENDAR_URL]" target="_blank">View Association Weekly Calendar</a>

2.6. Select Rooms or Units

Choose the specific rooms or units from your account that you want to display on the association’s group availability calendar. Check the boxes next to the desired rooms or units.

3. Joining an Existing Association

To join an association that has already been created, you will need the following information:

3.1. Membership Code

Enter the membership code provided by the administrator of the association you wish to join. This code will link your selected listings to the existing association calendar.

3.2. Your Listing Title

Enter a title for your listing as it will appear on the association calendar.

3.3. Your URL

Enter the website address for your property. Clicking on your listing name on the association calendar may link to this URL.

3.4. Your Contact Phone Number

Provide your contact phone number for the association listing.

3.5. Embed Quick Link to Weekly Calendar

Similar to creating a new association, you will find code to embed a quick link to the association’s weekly calendar. The usage is the same as described in section 2.5.

3.6. Select Rooms to Include

Choose the specific rooms or units from your account that you want to include in the association’s group availability calendar. Check the boxes next to the desired rooms or units.