Items for Sale

2.1. Item List

The initial screen displays a list of all items for sale and packages that have been added to the system. You can filter the view to show “Current Items” (currently offered) or “Past Items” (offer dates have passed).

2.2. Editing an Item

Click on the name of an item to access its settings page for editing the details.

2.3. Adding a New Item

Click the “Add Item for Sale Package” button to create a new item or package.

3.1. Title and Description

• Title: Enter a title for the item or package. This is what guests will see on the reservation page.
• Description (Optional): Add an optional description to provide more details to guests.

3.2. Item or Package Settings

This section allows you to define the type, price, taxes, and photos for your item.

3.2.1. Type

Use the dropdown menu to select the type of item:

• Item for Sale: A standard additional item with a set price.
• Package: A bundled offering that may affect the room price.
• Metered Electricity: For tracking and charging electricity usage (e.g., in campgrounds).

3.2.2. Price

Enter the price for the item or package.

3.2.3. Price Representation (for Item for Sale)

Select what the entered price represents:

• Flat dollar amount.
• Dollar amount per night.
• Dollar per night per guest.
• Dollar per room unit per night.
• A percentage of the total reservation cost.

3.2.4. Ask Quantity (for Item for Sale)

Use the “Yes” or “No” radio buttons to determine whether a dropdown menu should be displayed on the reservation page, allowing guests to select the quantity of this item they want to add.

3.2.5. Taxes to Apply

Select which taxes, if any, should be applied to this item for sale or package.

3.2.6. Photos

You can add a primary photo and additional photos to your item or package using the upload options. The maximum file size for each image is two megabytes.

3.3. Display Options

Configure how the item or package information is displayed on the reservation page:

• Show everything on the reservation page: Displays the title and description directly on the main reservation page.
• All in pop up box: Shows only the title on the reservation page, with the description and photos appearing in a separate pop-up box when clicked.
• Primary photo on reservation page, description in pop up box: Displays the main photo and title on the reservation page, with the description appearing in a pop-up box.
• Primary photo in popup box, description on reservation page: Shows the description directly on the main reservation page, with the primary photo appearing in a pop-up box.

3.4. Package Specific Settings

If you selected “Package” as the type, you will have additional settings:

• Package Price: Enter the total price for the package.
• Taxes to Apply: Select the applicable taxes.
• Night-Based Rules: You can define rules based on the number of nights booked:
  • If nights equals X number of nights: Set the nightly rate to a specific dollar amount or percentage.
  • If nights selected is less than X number of nights: Choose to either disallow the package selection and show an error, or set a specific nightly rate (dollar or percentage).
  • If nights selected is greater than X number of nights: Choose to either disallow the package selection, or set the price to a specific dollar or percentage amount.
• The display options are the same as for “Items for Sale”.

3.5. Metered Electricity Settings

If you selected “Metered Electricity” as the type:

• Allowance Amount: Set the initial electricity allowance. This will create an internal calculator in the Items for Sale section to track usage.

3.6. Additional Options (for all types)

• Date Restriction: Set a start and end date during which the item or package can be purchased.
• Applicable Days of the Week: Select the specific days of the week when the item or package is available (e.g., only on Friday and Saturday).
• Excluded Days: Enter a comma-separated list of specific dates (in DD/MM or DD/MM/YYYY format) when the item or package should not be available. You can enter dates without a year to exclude them every year (e.g., 25/12 for Christmas Day). Invalid dates or incorrectly formatted entries will be ignored.
• Sort Order: Use the dropdown to set the order in which this item will be displayed on the reservation page relative to other items.
• Reservation Pages: Select the specific reservation page(s) where this item for sale will be available for purchase. Important: If no reservation page is selected here, the item will not appear on any public reservation page.

3.7. Advanced Settings

• Reservation Status: Use the dropdown to select a reservation status that should be automatically applied when this item for sale is added to a reservation made through a public reservation page.
• Star Icons: Use the checkboxes to select which star icons (if any) should be added to the reservation on the calendar when this item for sale is included. This provides a quick visual indicator on the calendar. Note: Star icons are only added automatically for reservations made through a public reservation page.
• Linked Units: Use the checkboxes to select specific rooms or units that this item for sale is linked to. The item will only appear for purchase if one of these linked units is selected in the reservation. If no units are selected, the item will always appear regardless of the unit reserved. This is useful for room-specific add-ons (e.g., a pet fee linked to pet-friendly rooms).

4.1. Save Changes

Important: Be sure to click the blue “Save Changes” button at the bottom of the page when you have finished configuring your item for sale or package.

4.2. Delete Item for Sale

If you need to remove an item for sale or package, you will find the “Delete” link at the bottom of the item’s settings screen.