Payment Schedules

2.1. Payment Schedule List

The initial screen displays a list of all payment schedules that have been created in the system.

2.2. Editing a Payment Schedule

Click on the name of a payment schedule to open its settings and make modifications.

2.3. Adding a New Payment Schedule

Click the “Add Schedule” button to create a new payment schedule.

2.4. Importance of Multiple Schedules

Having multiple payment schedules can be beneficial in several scenarios:

• When different reservation pages require varying deposit amounts or payment terms.
• When you want to use a different payment schedule for internal reservations compared to those made through public reservation pages.

3.1. Description

Enter a descriptive name for your payment schedule. This is for internal use to help you identify and distinguish between different schedules.

3.2. Payment Schedule Configuration

This section allows you to define the details of your payment schedule, including deposits, additional payments, and the remaining balance.

• Payment Types: For each payment (deposit, additional payment, balance), you can specify the amount as:
  • A fixed amount (e.g., $50).
  • A percentage of the total booking cost (e.g., 20%).
  • A percentage of the first night’s rate (e.g., 50%).
  • A percentage of the last night’s rate (e.g., 50%).
• Payment Timing: For each payment type, select when it is required:
  • Upon reservation request.
  • A specific number of days before the reservation’s first night.
  • A specific number of days after the reservation’s first night.
• Deposit Specific Settings:
  • Payment Category: Select the category for the deposit. The default is typically “Deposit,” but you can configure other categories under the Settings Tab > Lists.
  • Include Fees: Check this box to include any applicable fees in the calculation of the deposit amount due.
  • Include Tax: Check this box to include applicable taxes in the deposit calculation.

3.3. Use Internally

Select whether or not to apply this payment schedule to reservations entered manually through the reservation manager. If enabled, the automatic emails with payment links sent for these internal reservations will calculate the amount due based on this schedule.

3.4. Assign to Reservation Pages

In this section, you can select the specific reservation page(s) that should use this payment schedule. This is the crucial step that links your defined payment terms to your public-facing booking pages.

4.1. Save Changes

Important: Remember to click the blue “Save Changes” button after configuring your payment schedule to ensure all your settings are saved.

4.2. Delete Payment Schedule

If you need to remove a payment schedule, you will find the “Delete” link at the bottom of the payment schedule settings page.